Frequently asked questions about abstracts

Please note: This page is continuously updated and therefore the information below is subject to change and new content may be added.

General

  • What is an abstract?

    An abstract is a shortened version of a paper, offering several opportunities:

    • It provides a platform to introduce and reference the preliminary findings of a study. 
    • It facilitates the dissemination of findings to fellow researchers, inviting for their input.
    • It is the first step towards composing and publishing a comprehensive paper in peer-reviewed journals.

     

    The submission period for abstracts is from 1 December, 2023 until 15 February, 2024 (deadline extended to 22 February 2024 – 23:59 CET). The submission is free.

  • How do I submit an abstract?

    The submission process is completely online. Log into myERS https://my.ersnet.org/, choose the menu ‘Abstract/Cases’ and select “Congress”. Then access the abstract submission platform.

  • What is a Late-Breaking Abstract (LBA)?

    Abstracts that are considered as late breaking must contain novel data and this data must became available for public dissemination only after the standard abstract deadline in February 2024.

    The study and results reported should be novel and not simply an extension of previously published work. The Late-Breaking Abstract round is not designed to favour investigators who unintentionally missed the deadline for the regular abstract submission.

    The submission period for late-breaking abstract is from 29 April to 31 May, 2024.

    Note that the submission is not free, €75 submission fee applies for each LBA submission (non-refundable). For people based in Switzerland additionally 8% VAT will apply.

  • How do I submit a Late-Breaking Abstract?

    You must submit your Late-Breaking Abstract online by logging in to myERS and choosing the ‘Abstract’ menu, and then select ‘Congress submission’. The submission period for Late-Breaking Abstract is from 29 April to 31 May, 2024.

    Note that the submission is not free, €75 submission fee applies for each Late-Breaking Abstract submission (non-refundable). For people based in Switzerland additionally 8% VAT will apply.

  • What is a Randomised Controlled Trial (RCT) abstracts?

    The most ground-breaking RCT and very late-breaking clinical trial data from all respiratory disease areas. Best RCTs will be presented as part of the ‘Abstracts Leading to Evolution in Respiratory Medicine Trials’ sessions (ALERT).

    The submission period for RCT is from 14-28 June, 2024.

    Note that the submission is not free, €150 submission fee applies for each RCT abstract submission (non-refundable). For people based in Switzerland additionally 8% VAT will apply.

  • How do I submit a Randomised Controlled Trial (RCT) abstract?

    You must submit your RCT abstract online by logging in to myERS and choosing the ‘Abstract’ menu, and then select ‘Congress submission’. The submission period for RCT is from 14-28 June, 2024.

    Note that the submission is not free, €150.00 submission fee applies for each RCT abstract submission (non-refundable). For people based in Switzerland additionally 8% VAT will apply.

  • My project is still ongoing and there are no results yet, should I still submit an abstract?

    Abstracts are intended to present scientific studies and research. If your study is currently ongoing and you only have preliminary data, but it seems relevant or significant, you can submit the abstract. However please be aware that abstracts with incomplete data may have less chance of being accepted for the ERS Congress.

    After your abstract is accepted you cannot update the content of your abstract for the official publication as the accepted version will be published, however, you are permitted to present updated information onsite at the Congress.

  • How many abstracts can I submit?

    A maximum of three abstracts (including LBA and RCT abstracts) may be submitted by the same person.

  • Can I submit a case report study?

    We do not encourage submitting case study abstracts, however, we accept them if they are well-prepared. We do not provide specific templates for this kind of abstract.

    You may consider submitting a Clinical Case by the deadline of 15 February, 2024. Please note that the clinical case submission deadline has been extended to 22 February 2023 – 23:59 CET.

  • Do I need to disclose any information about the Conflict(s) of Interest (COI) in my abstract?

    Yes, when you are submitting your abstract(s) you will have the opportunity to disclose your Conflict(s) of Interest (COI). A COI statement is only required for the first author.

  • What is the required structure for an abstract?

    Title: The title must reflect the abstract’s content. It should provide as much information as possible about the context and the aims of the study. The title should be about 10–12 words long (max. 250 characters are  allowed) and should include the scope of the investigation, the study design, and the goal. In general, the title should be a description of what was investigated rather than a statement of the results or conclusions. The abstract’s title should be easy for the reader to understand and should not include jargon or unfamiliar acronyms or abbreviations. The title should not be in capital letters. 

    Authors: The list of authors should be restricted to those individuals who carried out the study, conceived it, designed it, gathered the data, analysed the numbers, and wrote the abstract. The author who will present the abstract should be listed first. Every listed author should read and approve the abstract before it is submitted. Each author should have participated sufficiently in the research and analysis of data, as well as the writing of the abstract, to take responsibility for the submission, and to qualify as an “author” (as defined by the ICMJE criteria for authorship).

    Main text: A good abstract should address the five following questions:

    1. “Why did you start?” – Introduction or background: It should summarise, preferably in one sentence, the current knowledge, or state-of-the-art, specifically in relation to the work.

    2. “What did you try to do?” – Aims and objectives: State the aim of the study, and ideally include a short statement of the study’s hypothesis. A legitimate scientific study is not done “to prove that something is true” but rather “to find out whether it is true.” While the distinction may seem small, it has a significant impact. A formal hypothesis demonstrates objectivity. 

    3. “What did you do?” – Methods: Within an abstract, the description of the method should be brief, and much of the details about the procedure must be omitted. However, in a few short sentences, the reader should have a good idea of the design of the study, the context in which it was done, and the types of patients or measurements that were included.

    4. “What did you find?” – Results: It is important to give the main results of the study, not in subjective terms (“We found device X to be superior to device Y”) but also in the form of some real data. The findings must include the most important data in the study and the findings on which the conclusions will be based. Do not include a table or figure unless it is essential for demonstrating your results. 

    5. “What does it mean?” – Conclusions: Space limitations generally limit authors to a single sentence to convey the significance of their findings and potential implications. Include conclusions that are reasonable and backed by the study’s findings. If the study was restricted to certain patients, a particular therapy, or a specific device, the results may not extend beyond these restrictions. 

  • If accepted, where will my abstract be published?

    All accepted abstracts will be published in a supplement of the European Respiratory Journal (ERJ) by November 2024.

  • What’s the abstract submission deadline for the 2025 ERS Congress?

    Note that the 2025 abstract submission deadline hasn’t been announced yet. However, it is very likely to follow this year’s timeline:

    • Submission start: December 2024
    • Submission deadline: mid-February 2025
  • Where can I find the guidelines on how to prepare an abstract?

    You can access the following guidelines:

Abstract submission

  • Can I submit an abstract that has been published or already presented in a different event?

    The publication of the data should not have occurred prior to the submission of the abstract for presentation at the ERS Congress.

    While we understand that publication of the data in journals cannot be delayed, the presentation of the original data should be presented for the first time to the audience at the ERS Congress.

  • Who has the copyright of my abstract after the submission?

    Copyright for abstracts is retained by authors (see on submission Terms & Agreement “11. Copyright, if this abstract is accepted, will be held by the author or employer (as part of the conditions of the author(s)’s employment).”)

    The abstracts are not published under a creative commons framework (Creative Commons licencing is most generally used to ‘describe’ how you can ‘use/re-use’ an open access document). The abstracts are not published open access. They are free to access (on both the ERS platforms and when they are published as a supplement of the ERJ), which is different to open access, and are copyright to the author.

  • How long should an abstract be?

    The maximum length of an abstract is 1810 characters including characters and spaces in the following: abstract title, abstract body, table, and figures 

    N.B. When inserting a table, each cell will subtract a character in addition to its contents. If an image/picture/figure is inserted, it deducts 277 characters. 

  • How many co-authors can I include on the authors list?

    The list of authors should be restricted to those individuals who carried out the study, conceived it, designed it, gathered the data, analysed the numbers and wrote the abstract. The author who will present the abstract should be listed first. Every listed author should read and approve the abstract before it is submitted. Each author should have participated sufficiently in the research and analysis of data, as well as the writing of the abstract, to take responsibility for the submission, and to qualify as an “author” (as defined by the ICMJE criteria for authorship).

    All authors must have a myERS account. If the co-author does not have an account, they can create a myERS account for free.

  • If an author has more than one affiliation, how can this information be added on the submission platform?

    There is no additional text box available on the submission platform. If an author has more than one affiliation, all additional affiliation(s) must be included in the same text box.

Notification and publication

  • How can I find out whether my abstract has been accepted or not?

    The status of all abstracts will be available on the myERS account of the submitting author. Please refer to the table below to know when it will be available:

    Round Call open/close dates Notification*
    First call 1 December – 15 February 2024. Extension to 22 February 2024 – 23:59 CET. Early June 2024
    Late-Breaking Abstract (LBA) 29 April – 31 May, 2024 at 23:59 CEST Early July 2024
    Randomised Controlled Trial (RCT) 14–28 June, 2024 at 23:59 CEST Early August 2024

    *The notification timeline may slightly change. 

    When the notification of acceptance is sent out, successful authors will receive:

    • Session details: available in the online Congress Programme
    • Instructions and guidelines on how to prepare for the session
    • Templates (ePoster and PowerPoint)
    • Access to upload files for the ERS congress
  • Is it possible to know the status of the abstract before the notification?

    Unfortunately, the status will only be available once the notification emails are sent out according to the timeline below:

    Round Call open/close dates Notification
    First call 1 December – 15 February 2024. Extension to 22 February 2024 – 23:59 CET. Early June 2024
    Late-Breaking Abstract (LBA) 29 April – 31 May, 2024 at 23:59 CEST Early July 2024
    Randomised Controlled Trial (RCT) 14–28 June, 2024 at 23:59 CEST Early August 2024

     

  • Who selects the abstracts and decides how they will be presented?

    All abstracts are graded anonymously by a panel of at least three reviewers on a scale from one (lowest) to six (highest), with an average score of three minimum for acceptance, on the basis of the following criteria:

    • The scientific strength
    • The methodology
    • The data provided
    • The novelty and/or originality of its findings

    Based on these elements, the decision is taken to accept or reject abstracts for Congress. When the allocation starts, ERS officers also consider the limitations of slots available in the congress programme.

Changes and withdrawals

  • Abstract changes. Once submitted, can I still modify my abstract?

    You cannot modify your abstract’s body or title after the submission deadline without any exceptions.

    Until the submission deadline, you can edit or delete the abstracts and still submit the new version. There is no need to inform the ERS office.

    After you receive the notification that your abstract has been accepted to the ERS Congress, you will be able to modify only the list of authors, the order of the authors listed and the presenter from the myERS account of the submitting author. Any changes in the list of authors will be possible until Sunday, 1 September 2024.

  • How can I withdraw my abstract?

    Withdrawals are possible after you receive the notification that your abstract is accepted. Please contact ERS Abstracts with the complete abstract withdrawal form.

    Please note that withdrawal forms sent after Sunday, 1 September 2024 will be processed after the Congress. However, the abstract text and all related materials will not be displayed on the virtual Congress platform.

  • I submitted an abstract under the wrong category. Is it still possible to change it?

    It’s not possible to change the submission category. However, the organisers of the session and the ERS Congress Programme Committee might move your abstract into a different category.

  • Can I change the session of my abstract presentation?

    No, after your abstract is selected for the ERS Congress, the allocation (schedule and presentation type) is decided by the ERS Congress Programme Committee, and it’s not possible to modify it.

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