Rooms and rates
A number of hotel rooms in different price ranges have been reserved in Barcelona and the surrounding areas for congress delegates.
As a service for congress participants, bnetwork will arrange hotel accommodation at no extra cost. There are different hotel room categories available ranging from 1 to 5 stars.
The following rates are listed in euro (€) and cover one room per nights’ stay. All rates include breakfast and 10% VAT (subject to government change). Local tax is not included.
Room category | Rates in EUR (€) starting from: |
5* GL hotels | 332 |
5 * hotels | 311 |
4 * hotels | 262 |
3 * hotels | 186 |
1* & 2 * hotels | 135 |
Please note that the rates for single and double occupancy rooms differ. Some hotels may also require a minimum stay.
Individual reservations (up to 5 rooms)
Due to limited room availability in Barcelona, we advise you to make your reservation as early as possible in order to have the best choice of available hotels. Hotel accommodation is subject to availability and will be allocated on a first come, first served basis.
Global conditions for individual reservations
The invoice will be provided by the hotel upon check-out and any paid deposits will be deducted from the invoice. All deposits must be paid to bnetwork during the booking process.
Reservation conditions and payment
Upon acknowledgement of booking, a deposit corresponding to 50% of the total cost of your reservation is requested to secure your hotel reservation. For bookings with only 1 night reserved, the deposit required will be 1 night.
By 2 June, 2021, an additional 50% deposit is requested, for a total amounting to 100% of the total reserved allotment.
Failure to pay the remaining 50% deposit by 2 June, 2021 will result in cancellation of the reservation(s) and forfeiture of all deposits paid.
Full pre-payment of the stay is also available.
Cancellation policy
For accommodation cancellations that are requested up to 3 May, 2021 no charges will be applied. 100% of the initial reserved rooms can be cancelled without penalty.
From 4 May until 1 June, 2021, 50% of the current stay reserved per hotel, per room can be cancelled or reduced without penalties. Any cancellation / reduction exceeding the 50% allowed will be fully charged as cancellation fees.
From 2 June until 30 July, 2021, 30% of the current stay reserved per hotel, per room can be cancelled or reduced without penalties. Any cancellation / reduction exceeding the 30% allowed will be fully charged as cancellation fees.
From 31 July, 2021, in case of cancellation or reduction of stay, the participant will be charged 100% of the current stay reserved.
COVID-19 clause: In the event of a cancellation of ERS International Congress 2021 in Barcelona because of, or connected to, the coronavirus (COVID-19), bnetwork guarantees a full refund of deposits paid until 30 days before the first event date (5 August, 2021).
Group reservations (minimum 6 rooms)
Group reservations (of 6 or more rooms) will be handled by a separate contract and separate regulations. Please contact bnetwork directly for further information at ers2021hotels@bnetwork.com and provide the requested number of rooms, the preferred hotel category and location if possible.
Global conditions for group bookings
Group bookings must be prepaid before the group check in, following the payment calendar that will be provided by bnetwork. The invoice(s) will be issued by each hotel at the end of the congress.
Group cancellation policy
For accommodation cancellations that are requested up to 3 May, 2021 no charges will be applied. 100% of the initial reserved rooms can be cancelled without penalty.
From 4 May to 1 June, 2021, 50% per night, hotel and room category of the current allotment can be cancelled without penalty.
From 2 June to 2 July, 2021, 30% per night, hotel and room category of the current allotment can be cancelled without penalty.
From 3 July to 30 July, 2021, 15% per night, hotel and room category of the current allotment can be cancelled without penalty.
From 31 July to 24 August, 2021, 5% per night, hotel and room category of the current allotment can be cancelled without penalty.
From 25 August, 2021, 100% of the allotment night by night is due in case of cancellation.
COVID-19 clause: In the event of a cancellation of ERS International Congress 2021 in Barcelona because of, or connected to, the coronavirus (COVID-19), bnetwork guarantees a full refund of deposits paid until 30 days before the first event date (5 August, 2021).
Changes to reservations
All modifications and cancellations must be communicated to bnetwork in writing via e-mail to ers2021hotels@bnetwork.com or to your dedicated project manager. Penalties may apply. Telephone cancellations are not accepted as valid. Modifications will be confirmed within 24 hours maximum and subject to availability.
In case of any increase of allotment confirmed after the signing of the original contract, it will be binding to the original conditions agreed unless indicated otherwise.
