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The European Respiratory Society (ERS) International Congress is open to bona fide representatives of print and electronic media. In order to be accredited for the congress, you must work for a newspaper, news service, magazine, radio or television stations, or an online news publication and provide evidence of this.
Media registration in advance is strongly recommended. ERS welcomes a maximum of three journalists per media outlet.
A copy of a valid press card, an official letter of assignment as well as all supporting documents must be uploaded to the press registration application. Company, media outlet business cards or membership cards are not accepted as credentials.
The ERS press office reserves the right to withhold approval of press registration if the applicant and/or the outlet do not satisfy the criteria for press registration or if the media registration form is sent without the requested supporting documents.
The ERS press office reserves the right to ban from a current or future meeting any person who provides false information about their affiliation or credentials.
The decision of the ERS press office is final regarding all press registration requests.
ERS will only accept letters of assignment from recognised trade and mainstream:
2. Freelance journalists are required to submit all the requested documents (press card and commissioning letter) and in addition two by-lined medical/health/science articles published within the previous six months as well as coverage from the previous year’s Congress (if applicable).
3. Companies or organisations producing publications, videos and other products intended for educational purposes (strictly without a commercial component) can request one press badge for the actual reporter/editor/writer only:
Press accreditation grants:
Video or audio recording during a scientific presentation or session during an ERS event is strictly prohibited.
Breaking of the photography, video and audio policies by any media outlet, press representative or any third party acting on their behalf is a contractual breach of the ERS media and embargo policy that may lead to sanctions.
If you are a print journalist – newspaper/magazine/or scientific journal, you will need to provide:
If you are a broadcast journalist and filmmaker, you will need to provide:
If you are an online journalist (official news website), you will need to provide:
If you are a blogger, you must provide:
This category will be marked on the quality and relevance of links provided. Being published on a blog does not automatically grant media accreditation.
Representatives of public relations companies, advertising agencies, marketing companies, pharmaceutical companies and their publications are not allowed to register for press access. PR representatives from other organisations, whether commercial or non-commercial, are not allowed to register for press access.
Information regarding media registrations belongs to ERS. Past and current media lists are not available to be given, rented or sold.
The embargo for the majority of congress abstracts will be published in due course.
All embargo dates and times are given on official media releases. Official media materials will be made available to registered journalists only. When asking for third party comment on releases before the embargo has lifted, journalists are requested to ensure that those interviewed understand and accept the embargo conditions.
Please note: there may be a delay in the publication of abstract content on the virtual platform/programme due to technical reasons. In these cases, the embargo remains the same and abstract data can be reported on after the specified embargo date and time, but the content may not appear in the programme at the exact time the embargo is lifted.
To check the embargo on a specific abstract, please contact firstname.lastname@example.org and include the following details in your request:
1. Media outlets or press representatives who wish to film, take photos and/or record at the ERS congress in restricted areas must complete a filming request form. Only registered press delegates are entitled to apply for and receive a filming and photography pass. If approved, press representatives will be given a filming / photo pass for a specific time and location. ERS welcomes a maximum of two camera crew members per media outlet.
2. The ERS press office will approve requests on a case-by-case basis. Only registered media outlets or press representatives will be allowed to film, take photos and / or record at ERS events. ERS may interrupt any disruptive or hazardous filming.
3. No specific permission is required to film, take photos and / or record outside the main entrance (non-obstructive of doors and walkways), or within press working areas including the press conference room and the press interview rooms.
4. Filming in any other part of the congress centre, including within session rooms, is strictly prohibited without prior consent from the press office, and anyone found filming without consent will be evicted.
5. Presenters are the sole proprietors of the content disclosed (data, photographs, slides and so on) during the scientific and poster sessions and are able to authorise or refuse what can be filmed, photographed or recorded and to what extent this information may be used.
No scientific session presenter or exhibitor may be photo/video/audio recorded without the presenter’s consent (including smart phones and mobile devices). Consequently, permission will only be granted if the presenter of the study has authorised photo/video/audio recording of their session.
6. Film and photography is strictly forbidden in the Exhibition Hall, World Village and Poster Area at all times. No members of the press or crew are permitted to film or take photos of Exhibition stands. Any individuals found doing so may be ejected from the congress.
7. Any film/photo/recording shall only be used for information and communication purposes and must mention the source of the material.
8. Media outlets and press representatives are expected to abide by the full ERS media and embargo policy, including the photo/video/audio recording rules, and to make sure that any member of staff or any third party acting on their behalf and / or under their authority, comply with the said ERS media and embargo policy.
9. Breaking of the photo/video/audio recording rules by any media outlet, press representative, member of staff or any third party acting on behalf of and/or under the authority of any Media outlet or Press representative may be penalised. If a media outlet breaks an embargo, the press representative who released the information (cameraman, photographer, editor, etc.) will be held accountable and will be subjected to the penalties. The organisation/media outlet that broke the embargo may also be penalised.
Companies wishing to organise a news conference during the congress should send a request in writing to the ERS corporate relations team: email@example.com. It is not permitted to schedule press events, either on or off site, to coincide with key conference sessions or official ERS media events. Contact the ERS corporate relations team as above for time slots available.
Any news conference must pertain to presentations being made to the Congress in oral or poster sessions, or to the content of an Evening Symposium. This applies to any media event, regardless of whether it is held on or off site. The programme for any third-party news conference should be submitted to and agreed by the ERS press office before any invitations are sent out: firstname.lastname@example.org
Third party press releases related to scientific presentations at the conference must be labelled clearly with the abstract number, time and date of presentation to the congress, and submitted to, and agreed by the ERS press office before they are issued to the media. Third party press releases relating to late breaking abstracts and any other abstracts that are being held back for publication online on the day of presentation to the congress (e.g. those that form part of the official media programme) must be embargoed to the date of the presentation, with the earliest possible embargo time being 00.01hrs CEST on the day of presentation.
If a release is about an abstract that forms part of the media programme, the embargo must match that on the official press release. Please check with the ERS press office (email@example.com) for information about exact times of embargoes on these abstracts. They must be submitted to and agreed by the ERS press office before they can be issued to the media. Third party press materials are only permitted in the industry press display area.
Third party media materials (including press releases, media invitations, flyers and posters) must not contain the ERS logo and must not be presented in any way that could be construed as suggesting endorsement by the ERS or the ERS International Congress. ERS does not make media lists available to third party organisations.
Register as press and access congress news releases.
Do you have further queries about press activities at congress?